Emergency Preparedness Coordinator – Part Time

Position Title: Emergency Preparedness Coordinator

Reports To: VP Quality Management/CMO

Department: Quality Management – 8410

Broad Function:

Responsible for the coordination and implementation of emergency preparedness standards to facilitate a safe environment for patients, staff, and visitors. Coordinate education and exercises within the organization to ensure an organized response during a disaster. Responsibilities include the integration of safety and other relevant regulations, and 24/7 oversight of incident and event response.

Major Responsibilities and Requirements:

• Conduct an annual hazard vulnerability assessment (HVA)/ risk analysis to determine the facility’s risk for natural (e.g., hurricanes, floods, earthquakes), technological (e.g., nuclear power plant emergencies or hazardous materials spills), human-caused (e.g., active shooter or hostage situations), and other disasters
• Develop and maintain emergency plans and procedures for disasters identified in the HVA/ risk analysis.
• Collaborate with the management team in the creation, development, education, training, and implementation of disaster plans that are in alignment with state and other regulatory agencies
• Know when to activate the facility’s emergency operations plan and hospital command center.
• Know the organization’s alert and notification system and procedures, and ensure appropriate staff is educated on this as well.
• Manage disaster response or crisis management activities for the facility. 24/7 to respond to disaster or potential disaster situations
• Participate in the organization’s committee for general administration in planning, coordinating, maintaining, and updating disaster plans, including internal and external event response. Provide necessary project management and support for all related emergency preparedness sub-committee work.
• Develop and prepare reports that fulfill grant contract requirements as outlined by the specific funding stream.
• Perform an education and training needs assessment and works collaboratively with staff development representatives to create, implement, and review safety/ regulatory education and training requirements/ programs to meet the needs of staff (e.g., Hospital Incident Command System).
• Coordinate the use and routine testing of all disaster-related equipment
• Develop policies and procedures that facilitate compliance and program implementation. Ensure the facility meets all standards and compliance with federal regulations related to emergency management planning, such as The Joint Commission (TJC), Occupational Safety and Health Administration (OSHA), Environmental Protection Agency (EPA), National Fire Protection Association (NFPA), Centers for Medicare & Medicaid Services (CMS), and Department of Homeland Security (DHS) regulations and standards. Also ensure that the facility meets the Emergency Management criteria required by the hospital accreditation body (e.g., TJC).
• Maintain organization compliance with all JC standards and elements of performance with regard to Emergency Management
  • Maintain Emergency Operations Plan (EOP)
    • Staffing
    • Patient and Clinical Support
    • Safety and Security
    • Resources and Assets
    • Utilities
    • Continuity of Operations Plan
    • Disaster Recovery
    • Staff Education and Training
    • Testing the EOP
• Evaluation of the Emergency Management Program
• Establish mechanisms to collect, review, and track data required by local, state, and federal entities which are consistent with the facility’s policies and procedures
• Provide warnings and emergency data to the organization, and operations and technical support to leadership before, during, and after emergencies that affect it.
• Develop relationships and collaborate with partners/ stakeholders, both internal and external to the organization, such as: other local hospital disaster coordinators, the area healthcare coalition, and emergency medical services, public health, fire, and law enforcement agencies.
• Identify and maintain contact information for community response partners and identify how your facility will be notified of an emergency/ crisis situation
• Establish a schedule of training and exercises to practice/ test the emergency plans and participate with community partners in community or statewide exercises maintaining compliance with accrediting agencies. Document the results of these exercises in an after[1]action report to improve the facility’s emergency operations plan and response activities. Incorporate any lessons learned into future iterations of the plans.
• Coordinate and meet with department leaders from the organization to work on corrective action plans, and improvement initiatives related to safety and emergency management programs.
• Represent the organization on various preparedness committees, such as the regional healthcare coalition.
• Maintain Health Commerce Access – with appropriate roles assigned
• Maintain HRSA grant for emergency preparedness
  • Oversee completion of contract deliverables
    • Maintain documentation of all completed deliverables
    • Complete voucher process for reimbursements
    • Complete survey items as required
    • Participate in Regional meetings and activities, completion of survey items
• Participation in committees – Environment of Care Committee (EOC) and others as requested.
• Tracking of all EP activities – annual dashboard for EOC
• Develop/coordinate Emergency Preparedness relationship with local police/fire/EMS agencies
• Meet regularly with public safety community providers
• Performs in a professionally in a high stress environment.
• Ability to fluctuate work hours to meet the demands of the departmental and organizational demands.
• Is well organized and maintains highly detailed records.
• Is a self-starter who requires minimal supervision.
• Perform other duties as assigned.

Qualifications:

Educational requirement:

• 3-5 years of experience in healthcare-related field to include emergency preparedness, safety and/or regulatory compliance.
• Clinical experience as pre-hospital or hospital clinician encouraged, not required.
• Prior educational training experience.
• Prior experience in program coordination.
• Completion of Incident Command System (ICS) 100, 200, 700, and 800 within 1 year from date of hire.